Attending Events Remotely

SPSI sometimes offers events that the public can attend remotely, via the teleconferencing app, Zoom. This page provides information on setting up Zoom and how to use it to attend these events.

If you need instructions for hosting a Zoom meeting at SPSI, click here.

Set Up Zoom

Before you can join a Zoom meeting, you’ll have to get the app installed on your computer, tablet, or smartphone. Please do this ahead of time so that you will be ready to join the event at the scheduled time.

  • The easiest way to get started is to join a test meeting and follow the instructions when prompted. Zoom offers a test meeting link here:
  • You will be prompted to install the Zoom app on your device or computer.
  • You will be prompted to allow Zoom to have microphone and camera access.
  • To use the microphone on your computer/device, select “Call Using Internet Audio”.
  • Once you’re in the test meeting, familiarize yourself with the options. You can mute your microphone when needed, and turn on and off your camera. There is also an audio test (click the “up” arrow near the microphone to find it) which will help you ensure that you can be heard and hear others.
  • If you have audio issues such as echo or reverberation, you might need to turn down the volume on your computer or device to avoid feedback. Using smartphone headphones (the kind with a built-in microphone) is also a great option, as it eliminates this problem. These type of headphones may also work on your computer.

Join an Event via Zoom

To attend an event remotely via Zoom, find your event on the Calendar and click it. A page will open with details about the event, with a button near the top to click to join. Click that button and you may be prompted to allow Zoom to open. Once you do, the meeting will open.

The button to join the meeting will appear up to fifteen minutes prior to the start time, as long as there is no conflicting meeting already in that room. If the meeting time has arrived and the button to join the meeting should be there but you do not see it, refresh the page (CTRL-R on Windows, or CMD-R on Mac) and it should appear.

Restricted Events

Events like committee meetings will sometimes be restricted to members of the committee, as listed on each committee’s page on the website. If you are a member of a committee but are not listed, please contact the Administrator to update the committee listing.

If you are hosting a restricted committee meeting but need to invite someone who isn’t on the committee, there are two ways to do so.

If the non-committee person is already a SPSI member, CA, student, or instructor, they can be added to the meeting ahead of time by the Administrator. Then they would join the usual way.

If they are not a SPSI member, you can send them an invite link yourself. Once you have joined the meeting, click “Participants”, then “Invite”, then “Copy Invite Link”. Then email or text the invite link to the people who need to attend. They will be able to join by clicking that link.